Vendor Guide

How to Submit Your Vendor Information
Follow these steps to complete your initial vendor registration
1

Navigate to the Submission Form

Go to the vendor submission page by clicking "Start Vendor Registration" on the homepage or navigating directly to /submit.

2

Complete Business Information

Provide your business details:

  • Corporate/Legal Business Name
  • DBA Name (if different from corporate name)
  • Business Address (street, city, state, ZIP)
  • Accounting Department Email
  • Accounting Department Phone Number
3

Provide W-9 Tax Information

Enter your tax information exactly as it appears on your IRS documents:

  • Taxpayer Identification Number (TIN) - SSN or EIN
  • TIN Type (Social Security Number or Employer Identification Number)
  • Business Type (Individual, C-Corp, S-Corp, Partnership, LLC, Trust/Estate)
  • LLC Tax Classification (if applicable)
  • Exempt Payee Code (if applicable)
  • FATCA Exemption Code (if applicable)

Important: Your TIN will be used as part of your login credentials for the vendor portal. Keep it secure.

4

Upload Your Contract

Upload a copy of your signed contract with OutsideAgents.com/Cruises and Tours Unlimited:

  • Accepted formats: PDF, Word (.doc, .docx)
  • Maximum file size: 10MB
  • Ensure the document is clear and legible

Submit and Confirm

Review all information for accuracy, then click "Submit Vendor Information". You'll receive:

  • An on-screen confirmation with your submission details
  • An email confirmation to your accounting email address
  • Your recertification date (one year from submission)

What happens next: Your submission will be reviewed by the AP team. You'll receive an email notification once your submission is approved or if any additional information is needed.